Location: Washington, DC

This role supports the Vice-President for Federal Government Relations (FGR) and the FGR Legislative and Executive Branch team. Key responsibilities include, but are not limited to:

o Schedule external and internal meetings for Vice President and team members, and follow up on outstanding meeting requests.

o Proactively manage calendar for VP and team members;  review daily calendars, ensure relevant materials for meetings and conference calls are available and printed for team members.

o Facilitate in-house meetings, including food ordering, set up and break down, and material printing and distribution, as appropriate.

o Compile and submit quarterly lobby reports and semi-annual lobbyist contribution reports for VP and team members.

o Make and edit travel arrangements for VP and team members; air/train/ground/hotel.

o Prepare travel itineraries for team members as necessary.

o Complete draft expense reports for VP and team members in a timely manner; follow up to ensure team members submit reports on time.

o Prepare briefing books for team members for CEO and ELT meetings in DC, as well as for PhRMA meetings, and other meetings as required. 

o Compile inventory of CEO and ELT member Hill and Administration meetings.

o Conduct research as needed by team members: including news articles, Congressional statements, hearing notices, press releases, etc.

o Edit Memos, letters, etc.

o Take initiative on ensuring team members are appraised of relevant newsworthy items relative to meetings scheduled.

o Working with the other DC support staff, share in the coordination of other Pfizer Business Unit meetings held in DC Office Conference Rooms; including set up and break down, and material printing and distribution, as appropriate, as well as answering main phone lines, as appropriate.


o At least 5 years of experience that demonstrates the ability to carry out technical and administrative functions described in job responsibilities. Bachelor’s Degree preferred.

o Work experience in the Federal Government/Congress or Trade Associations to understand how Congress and the Executive Branch work is preferred.

o Must be independent, proactive, and self-motivated, demonstrating strong organizational, interpersonal, and communication skills, both written & verbal, with internal and external senior executives.

o Strong work ethic, excellent judgment and the ability to work with highly sensitive information while maintaining confidentiality at all times

o Comfortable working in a fast-paced environment, with the ability to multi-task and adapt quickly to changing priorities

o Ability to take direction and work with minimal oversight

o Proficient in Microsoft Outlook, Word, and Powerpoint


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