Position Available: Executive Assistant


Responsibilities include, but are not limited to:

  • Support the CEO and Chief of Staff with the development, planning, execution of and debriefings for prominent events and special projects.
  • Serve as executive office liaison with members of the IDFA Executive Council and Industry Segment Boards.
  • Assist with planning for the Association’s annual meeting and all board and governance meetings.
  • Work with Chief of Staff to produce board meetings, collaborating across teams on the process for content, presentations and materials.
  • Assist in developing and preparing materials and with scheduling logistics for internal and external meetings.
  • Work with Chief of Staff to ensure teams are coordinated and working to accomplish strategic initiatives.
  • Coordinate executive department’s digital resources, board and committee databases and subscriptions.
  • Maintain and coordinate calendars, contacts, expense reports and travel requirements
  • Provide assistance for Association special projects.


Job Requirements

  • Excellent organizational skills, attention to detail, ability to perform complex tasks and to prioritize multiple projects in a fast-paced, deadline-oriented environment
  • Flexible team player willing to do what it takes to get the job done
  • Strong interpersonal skills and the ability to work effectively with a wide range of individuals
  • Exemplary planning and time management skills
  • High degree of responsibility, initiative and professionalism
  • Excellent computer and web skills, including, but not limited to, Microsoft products (Outlook, Access, Word, PowerPoint, etc.)
  • Bachelor’s Degree 
  • Proven experience as an executive assistant to CEO or senior executive assistant



To Apply: 

If interested, please submit your resume to Tracy Boyle at tboyle@idfa.org